The holiday season brings excitement, reflection, and—for many organizations—a bit of chaos. Balancing business needs with employee time off can be challenging, but with the right HR strategies, your team can enjoy the season while keeping operations running smoothly.

Here are four ways to prepare your workplace for the holidays:

1. Plan Early and Communicate Clearly

Don’t wait until December to address vacation requests or schedule conflicts. Begin conversations in early fall to give everyone time to plan. Share your organization’s holiday schedule, deadlines for PTO requests, and expectations for coverage. Early transparency reduces stress and helps managers make fair decisions before the rush.

2. Keep Policies Updated and Accessible

Review your holiday and PTO policies to ensure they reflect current business needs. Be clear about:

• How time-off requests are prioritized

• Holiday pay eligibility and procedures

• How employees should handle coverage or shift swaps

When employees know the process, they’re more likely to trust decisions and less likely to feel frustrated.

3. Offer Flexibility Where Possible

Flexibility goes a long way in showing appreciation and respect for employees’ personal time. Consider:

• Remote or hybrid work options during slower weeks

• Compressed schedules (four 10-hour days, for example)

• Floating holidays for non-traditional observances

Small accommodations can boost morale and loyalty, especially during a busy season.

4. Recognize and Appreciate Your Team

The holidays are the perfect time to express gratitude. Recognition doesn’t have to be extravagant—a personal thank-you note, a small bonus, or an appreciation lunch can go a long way. Be inclusive and thoughtful in planning celebrations so every employee feels valued.

Final Thoughts

With early planning, clear communication, flexibility, and appreciation, HR leaders can keep operations steady while ensuring employees feel supported.

HR Strategies partners with businesses to simplify HR management year-round—so you can focus on what matters most: your people.